Privacy notice
Last updated: 10 November 2026
Who we are
Grid Search Recruitment Limited (“Grid Search”, “we”) is a recruitment business registered in England and Wales (company number 17544094), at 167-169 Great Portland Street, London W1W 5PF. We are the controller of the personal data described below. Contact: tana@gridsearch.co.uk
Whose data we hold
Candidates: engineers we approach or who contact us about roles.
Clients: people at companies we recruit for, or who contact us about hiring.
Website visitors: people who use our site or book a call.
What we collect
Candidates: name, contact details, work history, skills and qualifications, information from public professional profiles (such as LinkedIn), your CV, salary expectations, notice period, our assessment notes and scores, references, and the result of an identity check.
Clients: name, job title, company, contact details, role details and our correspondence.
Website visitors: what you enter when booking a call, and basic technical data (such as browser type and pages visited).
Where it comes from
From you directly, from public professional profiles and websites, from referees you name, and from our identity check provider.
Why we use it, and our legal basis
Finding and contacting candidates about relevant roles: legitimate interests. It’s how recruitment works, and we only approach people whose public profile matches a role.
Assessing candidates and introducing them to clients: legitimate interests, and we never send your details to a client without your permission.
Identity checks: your consent, given before the check.
Working with clients and running our business: contract, and legitimate interests.
Keeping records we’re required to keep: legal obligation.
Who we share it with
Clients, but only candidate details you’ve agreed to share.
Our identity check provider.
Service providers who help us run the business, such as email, file storage, scheduling and our recruitment database.
Our team, which includes a support team in Vietnam.
We never sell your data.
International transfers
Some of our team and service providers are based outside the UK, including our team in Vietnam and providers in the United States. When your data is transferred outside the UK, we protect it with the UK’s approved safeguards, such as the International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses, or by relying on a UK adequacy decision where one applies. You can ask us for details.
How long we keep it
Candidates: up to 2 years after our last contact with you, unless you ask us to delete it sooner.
Clients: for as long as we work together, plus 6 years for legal and accounting records.
Enquiries that go nowhere: up to 12 months.
Your rights
You can ask us to access, correct or delete your data, to restrict or object to how we use it, or to move it to someone else. You can withdraw your consent at any time. You can also tell us to stop contacting you about roles, and we will. Email tana@gridsearch.co.uk; we’ll reply within one month.
Cookies
Our website uses only the cookies it needs to work, plus basic analytics.
Complaints
If you’re unhappy with how we’ve handled your data, please tell us first. You can also complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.